Local History Access and Use Policy

The materials in the History Room & Archive are non-circulating. Photocopying or scanning of selected materials is available to patrons visiting the facility at a minimal cost ($0.25/copy or microfilm print; $2.00/scan plus the cost of media). Some items are housed in a separate, environmentally controlled on-site repository. Access to items in these collections require a request made two-days prior to your visit in order to have them available.

All patrons must sign our visitor registration prior to commencing research. The archivist may be required to provide specific supervision or instruction for use and handling depending on the condition and/or historical value of the records. Book cradles are required when using any bound volume, and patrons may only read one volume at a time. Patrons must be seated at the primary reading room table while reading or researching. Removing any photograph or document from its protective housing is prohibited without explicit permission from the archivist, and gloves may be required for items which are not housed in a transparent sleeve.

Some archival items or collections are not accessible or cannot be reproduced due to preservation concerns. Digital cameras (without flash) are highly recommended as they reduce the need to handle or maneuver delicate items. In addition, our strict policy is that all patrons be honest and respectful while visiting the Holyoke History Room.

Patrons are asked to bring their own writing materials with them (laptops, notepads, pencils, etc.). Other apparel (coats, bags, cases, etc.) may not be worn or carried while browsing or researching.  Please, No Pens, Food, Drinks or Chewing Gum. Visitors are required to register in guestbook with a valid ID. Wireless access to the internet is available.